3 Villages
Flood Group
Here to help
when needed

3 Villages Flood Group privacy notice

This privacy notice tells you what to expect us to do with your personal information.

• Contact details
• What information we collect, use, and why
• Lawful bases and data protection rights
• Where we get personal information from
• How long we keep information
• How to complain

Contact us via the contact form

What information we collect, use, and why

We collect or use the following information to receive donations or funding and organize fundraising activities and help Vulnerable people in times of flooding:

• Names and contact details
• Addresses

We collect or use the following personal information to comply with legal requirements:

• Name
• Contact information

We collect or use the following personal information for volunteer recruitment purposes:

• Contact details (eg name, address, telephone number or personal email address)

We collect or use the following personal information for volunteers to get involved with helping the 3 Villages Flood Group:

• Names and contact details
• Addresses

We collect or use the following information for Registering people who are vulnerable and are at risk of flooding

• Names and contact details
• Addresses

Lawful bases and data protection rights

• Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
• Your right to rectification– You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
• Your right to erasure– You have the right to ask us to delete your personal information. You can read more about this right here.
• Your right to restriction of processing– You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
• Your right to object to processing– You have the right to object to the processing of your personal data. You can read more about this right here.
• Your right to data portability– You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
• Your right to withdraw consent– When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information is to receive donations or funding and organize fundraising activities are:

• Legitimate interests – we’re collecting or using your information because it benefits you, or our organization, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
• Recruiting and training volunteers for flood preparedness activities (e.g., flood risk assessments, community awareness campaigns). Also for people who are at risk (The vulnerable) to get in contact and to receive help from the Flood Group

Our lawful bases for collecting or using personal information to comply with legal requirements are:

• Legitimate interests – we’re collecting or using your information because it benefits you, our organization or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
• Recruiting and training volunteers for flood preparedness activities (e.g., flood risk assessments, community awareness campaigns). Also for people who are at risk (The vulnerable) to get in contact and to receive help from the Flood Group

Our lawful bases for collecting or using personal information for volunteer recruitment purposes are:

• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
• Recruiting and training volunteers for flood preparedness activities (e.g., flood risk assessments, community awareness campaigns). Also for people who are at risk (The vulnerable) to get in contact and to receive help from the Flood Group

Our lawful bases for collecting or using personal information for recruiting volunteers to get involved with helping the 3 Villages Flood Group are:

• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
• Recruiting and training volunteers for flood preparedness activities (e.g., flood risk assessments, community awareness campaigns). Also for people who are at risk (The vulnerable) to get in contact and to receive help from the Flood Group
• Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
• Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.
• Public task – we have to collect or use your information to carry out a task laid down in law, which the law intends to be performed by an organisation such as ours. All of your data protection rights may apply, except the right to erasure and the right to portability.
• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

Where we get personal information from

• Website contact form
• Newsletter sign up form

How long we keep information

The 3 villages flood group only keep your information if you have registered to become a volunteer, or if you are classed as vulnerable person for us to contact you, the information will never be sold or given to anyone outside the 3vfg.